Equip your teams for hybrid meeting success
Hybrid – good for work, good for your people, good for your business.
Happier employees, reduced overheads, and greater productivity – what’s not to like?
We know that hybrid work helps improve work-life balance, offers flexibility in work hours, and increases happiness with greater freedom to work from their desired location. Flexible work options enable your people to build their work schedules around their own lives resulting in greater job satisfaction and improved well-being. What’s more fewer distractions improve the ability to focus and increase productivity and output.
Employees who are offered flexibility in working are likely to be more engaged at work and less likely to quit improving talent retention. Significant savings in office overheads are also gained from less office space and reductions in business travel and commuting-related costs such as fleet vehicles.
Inadequate equipment affects morale, productivity, and your bottom line.
While hybrid working is a no-brainer it does present some challenges. A recent Gallup report shows that both employees and businesses agree that decreased communication and collaboration are among the top five challenges of hybrid work coupled with access to adequate equipment.
The cost of poor communication is expensive. If your workers struggle with collaboration tools and inadequate equipment, they can’t do their jobs properly impacting your bottom line. Poor communication impacts employee engagement, customer satisfaction, and productivity.
82% of business leaders and 59% of regular employees are afraid they won’t be able to communicate effectively with remote or hybrid working models in the future.
88% of business leaders and 63% of regular employees wish their companies had better tools to help people communicate effectively.
Source – Soocial
Collaboration is experiencing a renaissance.
The time has come to look beyond traditional audiovisual solutions to provide a seamless experience for both in-person and remote workers. We simplify collaboration with easy-to-use, streamlined technology that reduces cost and improves user experience. Our solutions remove the barriers of dispersed workers where everyone feels included and that they are truly in the same meeting.
The right collaboration technology improves efficiency, productivity and well-being.
Video conferencing helps make meetings more productive however, meeting time is often wasted due to setting up the equipment for example, connecting to a display, launching a video call, switching presenters never mind content sharing.
It is also reported that nearly a quarter of UK workers feel excluded when joining a virtual work meeting remotely because of the technology being used. Having good quality, easy-to-use technology where everyone can be seen and heard is essential for a successful hybrid meeting experience.
The following collaboration technologies are examples of essential equipment required for hybrid meeting success. We will guide you through the myriad of options to deliver a high-quality experience that satisfies your meeting requirements, room layout, size, acoustics, preferred video conferencing channel, and budget to determine the best option for you.
Do get in touch if you have any questions or to arrange a free consultation.
Your guide to hybrid meeting equipment
A meeting control panel enables you to start your meeting with just one touch using your preferred channel whether Teams, Google Meet or Zoom. Share content from your device with ease and access meeting controls to adjust the camera, change participant layouts, and record meetings.
In the past conducting a conference call could be a real hassle, typically involving lots of trailing wires, searching for the right connector, and gathering around a tabletop speakerphone. Thankfully collaboration technology has considerably advanced! High-quality audio and video are crucial elements of effective communication in meeting room settings.
There are a variety of ceiling microphones that provide superior voice coverage, and clarity for every speaker and facilitate a more natural meeting experience. Shure’s MXA902 ceiling array microphone with loudspeaker is ideal for small and medium meeting rooms and delivers echo and noise-free audio.
Tabletop microphones are ideal for smaller meeting spaces and have their advantages including wireless options and portability to move between rooms.
Soundbar microphones provide an alternative to ceiling and tabletop microphones. An all-in-one video soundbar with an integrated HD camera captures the whole meeting and provides excellent acoustic clarity.
High-definition cameras enable high-resolution video. Cameras with built-in features such as auto-focus will automatically adapt to different meeting environments.
AI-powered cameras will automatically track subjects in all areas of the room. Pan-Tilt-Zoom (PTZ) cameras are useful in large meeting spaces and boardrooms give more flexibility with their ability to pan, tilt, and zoom remotely. Take a look at the award-winning huddly L1 6K conference camera with next-generation AI functionality, industry-leading smart framing and advanced room analytics suitable for medium to large meeting rooms.
Collaboration tools
Wireless presentation systems enable meeting attendees to effortlessly share content from their devices. You can seamlessly switch between devices and platforms making it easy to collaborate and share ideas. Wireless HDMI and projector technology enable you to share your screen with others without needing additional equipment. Some systems allow users to annotate their presentations in real-time which is useful for brainstorming ideas. One of the best wireless presentation systems is ClickShare by Barco.
An AirServer is an advanced screen mirroring software receiver that allows you to cast your device’s display on the meeting display screen.
A digital whiteboard is a virtual canvas where your teams can easily write, draw, share notes, files and photos. Everyone can view and contribute to content being written or displayed on the board encouraging collaboration and increasing engagement.