Is BYOD putting your business at risk?

Discover a more secure way to meet

Secure video conferencing is non negotiable

Secure video conferencing isn’t optional; it’s essential. It’s the backbone of how we communicate and collaborate in today’s business world. We’ve seen too many businesses overlook the serious security risks, especially when personal devices are introduced to the company network. Just one weak link can compromise the entire operation.

Is BYOD putting your business at risk? Discover a more secure way to meet.

Background image source: Freepix

The BYOD dilemma: convenience vs. security

Bring Your Own Device (BYOD) offers great flexibility by allowing users to connect their personal devices to initiate meetings across platforms like Zoom, Teams, or Google Meet. While this can seem convenient, it comes with significant trade-offs:

Pros:

Start a meeting on any collaboration platform
Users are comfortable with their own devices
Lower operational costs

Cons:

Security risks – personal devices are unmanaged and unmonitored. Many personal devices don’t have sufficient security, risking breaches.
Malware – Mobile devices are vulnerable to malware. Many personal devices are poorly protected by the free versions of antivirus software or not at all.
Network – Network ports can be left open, leaving them vulnerable.
Content sharing – a personal device can become a gateway for attackers to access sensitive information.
Inconsistent connectivity – users can struggle with different audiovisual setups, particularly on older devices
Cable clutter – USB, HDMI, cables, and adapters everywhere!
Limited functionality – restricted content sharing, poor audio integration
No guaranteed meeting quality – every meeting can be a gamble

Secure room video conferencing with tablets

To combat these issues, leading businesses are turning to dedicated room systems with secure conferencing tablets, hardware that’s always meeting-ready at the touch of a button, platform-integrated, and centrally managed.

Benefits:

Security-first architecture:

Patch management
Managed firmware updates
Enforced antivirus protocols
Role-based access control to room solutions
Network segregation (AV VLAN)

Consistent & reliable

Always meeting ready and connected to audio and video
No reliance on user devices for core meeting functions
No messy cables or last-minute setup issues
Part of professionally managed and supported infrastructure

Improved collaboration

Seamless integration with Zoom, Teams, Webex, etc.
Multiple content sources via wireless sharing (e.g. AirServer)
Touch panel control for intuitive meeting management

Benefit from an enhanced level of security for video conferencing

All devices connected to our powerful technology hub, VC Intellicore, automatically receive antivirus protection, firmware updates, and Windows patches. Keep all your devices secure and updated, and running at peak performance. Learn more.

Make the right choice: No more unsecured devices

The choice between BYOD and a dedicated video conferencing room solution should be a security-led decision, not one of convenience. Would you allow a guest laptop on your corporate finance network? Why should your audiovisual network or meeting room devices be any different?

Using unsecured personal devices in the workplace is like leaving your front door open – you don’t know who will walk in! However, a well-designed BYOD programme that supports productivity and security could be a compromise if it incorporates:

Clear mobile device security policies
Robust security technologies
Employee security awareness training
Network access control
Additional data protection measures

Can your business afford security breaches and downtime? With real-time monitoring and proactive issue resolution, our audiovisual / IT support and maintenance service ensures all your devices stay connected, updated, and operational 24-7.

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